The problem
DD Form 2875, the System Authorization Access Request (SAAR), is required for every Department of Defense personnel requesting access to information systems. The form requires multiple signatures, security officer review, and coordination between the requester, their supervisor, the information system security officer (ISSO), and the system administrator.
In most organizations, this process is managed through paper forms, PDF routing, email chains, and manual tracking in spreadsheets. The result: a process that should take days takes weeks, forms get lost in routing, signature blocks are incomplete, and there is no reliable audit trail of who approved what and when.
For organizations that process hundreds or thousands of DD-2875s annually, this manual approach creates a persistent bottleneck for system access and a compliance risk for security auditors.
How Kinetic solves it
Kinetic digitizes and automates the entire DD-2875 workflow — from initial request through every approval, provisioning action, and documentation requirement — while maintaining full compliance with DoD regulations.
How the automated workflow works
- Digital submission: Requesters complete the DD-2875 through a web-based form that validates required fields, pulls organizational data from connected systems, and ensures completeness before submission
- Automated routing: The form routes to the requester’s supervisor for signature, then to the ISSO, then to the designated approving authority — with automated reminders and escalation for overdue reviews
- Security review: ISSOs review the request with full context from connected identity and access management systems — seeing the requester’s current access, training status, and clearance verification
- Provisioning: Upon final approval, Kinetic triggers automated account provisioning in the target information systems — Active Directory, application-specific access controls, and any other connected platforms
- Audit documentation: Every step — submission, review, approval, provisioning — is documented with timestamps, digital signatures, and full chain of custody, ready for security audit
What makes this different
- Pre-populated data from HR, identity, and security systems reduces errors and eliminates redundant data entry
- Validation rules enforce completeness and compliance before routing, eliminating the back-and-forth of incomplete submissions
- Parallel routing where regulations allow, reducing the total processing time
- Integration with access management systems means approved access is provisioned automatically, not through a separate manual process
- Audit-ready records are generated automatically, not compiled after the fact
Results organizations see
- DD-2875 processing time reduced from weeks to days
- Complete, audit-ready documentation for every request
- Zero lost or incomplete forms in routing
- Automated provisioning eliminates delays between approval and access
- Full visibility into request status for requesters, supervisors, and security officers
Defense organizations like INSCOM use Kinetic to manage DD-2875 and other security access workflows at scale, maintaining compliance while dramatically reducing processing time.
Why Kinetic vs alternatives
Custom-built DD-2875 applications are brittle and expensive to maintain as regulations change. SharePoint-based workflows lack the cross-system integration needed for automated provisioning. Kinetic provides a configurable workflow platform that adapts to regulatory changes and connects to your identity and access management systems for end-to-end automation.