ONBOARDING:
Seamless transitions for all kinds of assets.
From employees to equipment, contractors to capital assets, Kinetic Data can help you digitally transform the onboarding of anyone and anything – reducing admin time and positioning your people for success.
WITH OUR TEMPLATE, YOU CAN LAUNCH A SOLUTION QUICKLY TO:
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Onboard / offboard any asset (employees, vendors, contractors, real estate, equipment & more)
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Manage the entire talent lifecycle
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Perform due diligence for security & compliance
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Provision / de-provision technology resources
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Establish asset values for accounting
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Manage asset lifecycles
Eliminate silos and “swivel chairs.”
Open integrations improve collaboration across HR, finance, asset management, legal and external sources in a single portal – increasing visibility, improving data validation and enabling better decision-making.
User-friendly features.
Discussions allow users to collaborate and resolve issues / improve workflow
Mid-flight changes: At any point, user can update timing, personnel or location
Real-time visibility: Task management allows you to instantly check status of an onboarding request
Milestone notifications: Send alerts to candidate, manager, hiring manager, systems manager
Workflow requests: Can cancel / pause process to minimize unnecessary resource use; clone process to simplify & speed common requests
Confidence is built into the process.
Get peace-of-mind from knowing that your onboarding or offboarding process is comprehensive, compliant and secure.
Pre-configured forms & workflows get things up-and-running fast.
Robust features for everyone.
FOR USERS...
Talent Management Workflows
New Hire Workflows
Pre-onboarding
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Get common tasks underway before specific talent identified
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Get common tasks underway before start dates are set
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Finance-forward hiring:
— Get finance functions underway before talent identified (speeds time from sign-on to engagement)
— Initiate supplier due diligence and vendor creation
Post-onboarding
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Follow up on status at weekly / monthly / quarterly intervals
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Validate milestones have been crossed & talent is progressing as expected
Termination Workflows
Pre-offboarding
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Prepare for fast & efficient decommissioning
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Get approvals completed & activity staged
Other Lifecycle Workflows
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Re-hires / extensions
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Transfers
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Leaves of absence
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Update employee records (e.g., name change, new role/department)
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Change system access permissions
Vendor / Supplier Workflows
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Manage supplier contacts
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Perform due diligence to ensure proper contracts are in place / valid
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Track talent by vendor: maintain lists of each vendor’s contractors
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De-provision by vendor: remove access for all contractors associated with a vendor
Asset Workflows
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Real estate acquisitions
— Set up security service / protocols
— Establish asset valuation -
Technology resources
— Track asset lifecycle
— Establish asset valuation
— Manage system setup
— Manage data transfer / wiping
— Decommission old assets
FOR SYSTEM ADMINS...
Flexible Workflow Processes
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Include workflow best practices right out of the box
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Can be modified to meet varied provisioning requirements
Automation
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Equipment provisioning
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Provisioning with IT & IT security
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Orchestrate system access provisioning: activate / deactivate accounts
Profile Templates
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Pre-configured profiles allow standard delivery of services: Active Directory, VPN, Shared Drives, Gmail, Slack, ITSM, training programs
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Department-specific user profile templates
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Location-based hiring profiles
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All template aspects can be configured by location, role, etc.
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Hiring managers can pre-select “hardware bundles” (e.g., office space, parking, security badge, phones)
Bulk Upload
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Load lists of people, assets, etc. from spreadsheets
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Apply profiles based on list
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Run workflows based on list
Access Auditing
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By user: generate audits for users or random users
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By system: generate audits for programs, i.e.,
— Who has access, who approved, how long they've had access
— Validate users who have access; should they have access
Solutions in action.
See how our customers have gotten real results with Kinetic Data.
Check Us Out!
